Industry · Real Estate
AI for real estate: stop letting leads go cold
Zillow leads expect a response in minutes, not after your showing ends. We connect Follow Up Boss, KVCore, BoomTown, and your MLS into one system that answers in under 60 seconds, nurtures automatically, and tracks every transaction deadline.
Build fee
One-time · $7,500
Ongoing
$30–$150/mo (AI direct)
Live in
30 days
Ownership
Yours, forever
The friction
Where real estate teams lose their week
Leads go cold during showings
01The lead that arrives at 2 PM while you are walking a property gets a callback at 6 PM — after three competitors already answered. Response speed decides deals, and a human calendar cannot deliver it.
Your tools do not talk to each other
02CRM, MLS, Zillow, e-signature, marketing — each platform automates inside its own walls. The handoffs between them are manual, and that is where leads and deadlines fall through.
Admin work crowds out selling
03Listing updates across platforms, transaction checklists, drip campaign upkeep, showing coordination. Agents spend half their week on data entry that produces zero commission.
Follow-up is inconsistent
04Past clients and warm prospects only hear from you when you remember. Repeat and referral business — the cheapest deals you will ever close — depends on touchpoints nobody has time to send.
<60s
LEAD RESPONSE TIME
From $7,500
ONE-TIME BUILD FEE
Day 1
YOU OWN THE SYSTEM
Use cases
What we automate for real estate
Instant lead response and qualification
01AI engages every inquiry within 60 seconds — day, night, weekends — qualifies buyer or seller intent, answers property questions, and books the showing or call.
CRM workflow automation
02Deeper automation on top of Follow Up Boss, KVCore, or BoomTown: smarter lead scoring, personalized sequences, and cross-platform triggers their built-in tools cannot do.
Listing sync across platforms
03Update price, photos, or details once and it propagates to MLS, Zillow, and your site automatically. No more logging into five systems for one change.
Transaction coordination
04Document processing, e-signature routing, deadline tracking, and closing checklists run automatically from offer to close. Nothing waits on a memory.
Open house and showing follow-up
05Every attendee gets a personalized follow-up within hours, scored by interest level and nurtured with matching listings.
Past-client nurture
06Anniversary touchpoints, market updates, and re-engagement sequences keep your sphere warm so referrals arrive without manual outreach.
Five phases. Thirty days to live.
Our process →01
Discover
Ops audit, process maps, ROI ranking.
02
Design
Architecture and tool picks — approved first.
03
Build
Constructed and tested against every edge case.
04
Launch
Deployment, training, real adoption.
05
Optimize
Monitoring, monthly reports, new wins.
Questions
Real Estate automation — FAQ
Does this replace my CRM?
No. We connect Follow Up Boss, KVCore, BoomTown, and your other tools, then add the AI layer on top — lead engagement, scoring, sequencing, and cross-platform automation their built-in features do not cover.
Can AI really respond to Zillow leads fast enough to matter?
Yes. Our builds engage inquiries in under 60 seconds, qualify intent, answer property questions, and schedule showings. Portal leads convert on speed; the first meaningful response usually wins the conversation.
Is this affordable for an independent agent?
Yes. Builds start at $7,500 one-time, live in about 30 days, and you own it outright — no monthly automation subscription. Compare that against a part-time assistant at $30,000+ per year or the commissions lost to slow follow-up.
Does it scale to teams and brokerages?
Yes. Team-wide lead routing, agent-specific follow-up sequences, multi-agent transaction coordination, and brokerage-level reporting all run on the same system.
Which real estate processes can be automated?
Lead response and qualification, especially the enquiries that arrive during showings. Showing scheduling and reminders. Transaction milestone tracking and document chasing. Listing updates pushed to every channel from one record. Post-close follow-up and anniversary outreach. The negotiation and the relationship stay yours; the follow-through around them does not need to.
What are the benefits of automating real estate workflows?
The lead that arrived while you were in a showing gets a real answer in minutes instead of after dinner. Transactions stop depending on one coordinator's memory for deadlines. And past clients hear from you on a cadence, which is where most referral business actually comes from. The benefit is speed on the front end and consistency on the back end.
How do I implement real estate automation without disrupting my team?
Start with intake, because it changes nothing about how agents work — it only stops leads from going cold. Then add reminders and milestone tracking. Decide which system owns the client record before integrating anything, or you will end up with three versions of one contact. Build the approval gate first so nobody worries about the system sending something they did not sanction.
Keep exploring
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Where we go from here
Ready to automate your real estate business?
Thirty minutes, no pitch deck. We map your operations, find the friction, and show you where automation actually earns its keep. If there's no fit, we'll say so.
No subscription.
No lock-in.
No surprise invoices.
Or start smaller — the $500 pilot · strategy audit