/ AI automation agency for small and mid-sized businesses
Tell us the task you're sick of. We'll tell you what it costs to make it go away.
Enquiries that wait, documents typed into three systems, invoices nobody chases. We build the AI automation that does the job inside the software you already run, for a fixed price. You own it when we're done.
Schedule of fees
- Automation audit
- free
- A written plan with a fixed price. No obligation.
- Fixed-price setup
- from $3,500
- AI workspace rollout or a Grok Bot pilot.
- Fixed-scope build
- from $7,500
- One system, with training and a support window.
- Care plan
- $350 / mo
- Optional. Month to month.
Agreed in writing before any work starts. Full pricing
Chapter 01 · The hidden tax
Manual work isn't inconvenient. It's a compounding liability.
Every week, your team pays it.
Most owners have stopped counting.
Daily
THE SAME DATA, KEYED TWICE
Copying between CRMs, re-keying invoices, rebuilding reports that should refresh themselves.
Nights
WHERE THE ADMIN GETS DONE
The paperwork that doesn't fit inside the workday follows the owner home.
Zero
VALUE ADDED BY BUSYWORK
No customer pays more because your team moved data between tabs by hand.
Where AI automation pays first
The tax looks different in every industry.
It shows up differently in every industry.
Find the one that's yours.
Chapter 02 · What we build
One enquiry, no retyping.
A typical revenue pipeline,
after we're done with it.
Every step logged · each handoff is recorded and auditable, so you can trace any lead from first touch to paid invoice.
Humans where it counts · edge cases escalate with full context attached. Your team makes the judgment calls — and only those.
Yours to keep · the whole pipeline runs on open-source tools with your keys. We build it; you own it.
What we sell, with the price
A short menu. Every line has a price.
Start free. Pay a fixed price.
Keep what we build.
/ Start here · Free
Automation audit
We map how work moves through your company, pick the workflows worth automating first, and send a written plan with a fixed price for each. Build it with us, with someone else, or not at all.
/ Afterwards · Optional · $350 / month
Care plan
You own the system and can run it without us. If you would rather we watch it, the care plan is $350 a month and covers monitoring, fixes when a connected tool changes, small adjustments and a monthly report. Month to month, cancel with 30 days' notice.
What you keep
AI for the files you can't paste into a chatbot.
Every system runs in accounts your business owns, on your own AI keys. For privileged and regulated work it can run entirely inside your own environment.
| Who holds it | Your company | AutomateNexus |
|---|---|---|
| Client documents | Yours | No copy kept |
| AI provider account and keys | Yours | None |
| Workflows and source | Yours | Handed over at launch |
| Activity log | Yours | Read on request |
| Access after launch | You decide | Revocable at any time |
Built for your team
Every team pays its own tax.
By role, or by size.
Start where it hurts.
Cost of AI automation, side by side
One costs you every year. The other, you own.
Based on a part-time operations
coordinator vs. a typical build.
/ Option A — The traditional path (illustrative)
Hire an operations coordinator.
- Annual salary
- $35k – $50k
- Benefits + overhead
- On top of salary
- Onboarding
- 4 – 6 weeks
- Capacity
- 40 hrs / wk · 50 wks
- You pay
- Every year
/ Option B — The AutomateNexus build
Build it once. Own it forever.
- One-time build, from
- $7,500
- Monthly cost after
- $30 – $150 (AI direct)
- Live and productive
- 30 days
- Capacity
- 24 / 7 · 365
- You pay
- Once · own it
From $7,500
/ UPFRONT
One-time build, starting price. The only big number on this page.
$30–$150/mo
/ ONGOING
Paid direct to the model provider. No required retainer. No subscription.
Day 1
/ OWNERSHIP
Workflows, credentials, documentation — all handed over at launch.
Our AI automation process
Five phases. Thirty days to live.
Discover → Design → Build →
Launch → Optimize.
01
Discover
Find the time you're losing. Interviews, workflow mapping, highest-ROI opportunities ranked.
Deliverables
- Ops audit
- Process maps
- ROI projections
02
Design
Blueprint the automated future. Tool selection, workflow architecture, integration plan — approved before a line of code.
Deliverables
- Architecture
- Tool picks
- Timeline
03
Build
End-to-end construction. Relentless testing — every edge case, every scenario — until it's bulletproof.
Deliverables
- Live automations
- Integrations
- QA docs
04
Launch
Deploy with confidence. Team training, SOPs, and real adoption — no abandoned tools on day 31.
Deliverables
- Deployment
- Training
- User guides
05
Optimize
A support window comes with every build. After that it is your call: run it yourself, or add the optional care plan for monitoring and a monthly report.
Deliverables
- Support window
- Handover docs
- Optional care plan
“
If half your week is spent moving information between systems, that's not work — it's friction. We build the automations that remove it, so your team can do the work they were hired for.
Our operating principle · AutomateNexus
Choosing an AI automation agency
Partner, not vendor.
Featured in Markets Insider, Yahoo
Finance, AP, MarketWatch.
/ AutomateNexus
- Custom-built AI agents and workflows, fit to your operations
- Full-service: strategy, build, ongoing optimization
- Data-driven insights that improve decisions
- Open-source stack — lower cost, no vendor lock-in
- Solutions that scale as you do
- Veteran-owned, mission-driven, accountable to results
- Embedded with your team — a partner, not arm's length
/ Other agencies
- Cookie-cutter automations that don't fit your process
- Siloed services — build and leave
- Surface-level analytics with no next step
- Proprietary platforms with rising subscription costs
- Rigid solutions that break as you change
- No skin in the game, no outcome ownership
- Arms-length delivery that ends at handoff
Leadership
Led by engineers.
No account managers between
you and the people building.
/ 01
Erin Moore
Founder & CEO
U.S. Army veteran. Executive MBA, MS Data Science, Lean Six Sigma Black Belt. Builds the systems and owns the outcomes.
/ 02
Shreya Maggo
AI Project Manager
Keeps every build on scope and on schedule — the bridge between client goals and shipped automation.
/ 03
Miles Niemeyer
CyberSecurity Consultant
/ 04
Abhinav Karumudi
AI Engineer - Intern
Workflow architecture, integrations, and the edge cases everyone else misses.
Backed by an in-house bench of automation, AI, cloud, and data engineers across every practice we ship. Want in? We hire builders. See open roles →
Partners & certifications
Certified on the tools we build with
OpenAI Partner Program
Accepted partner
Accepted into OpenAI's partner program — so we can build on GPT with direct access to the platform we deploy for clients.
Claude Partner Program
Member & certified team
Accepted into Anthropic's partner program. Our team is trained and certified to build production systems on Claude.
Zapier Solution Partner
Official partner program
Recognized by Zapier as a Solution Partner — multi-step Zaps engineered to survive real-world volume.
AI automation questions
Asked, answered.
Anything else — book a free thirty-minute call. No pitch deck; if there's no fit, we'll say so.
How much does AI automation cost?
The audit is free and ends in a written plan with a fixed price. Builds start at a one-time $7,500; smaller fixed-price setups start at $3,500. After launch, your only required recurring cost is the AI model provider — usually $30–$150 per month, paid directly to them. An optional care plan is $350 a month, month to month. How fast a build pays back depends on your numbers — our ROI calculator runs that math.
How long until it's live?
Thirty days, end to end, through five phases: Discover, Design, Build, Launch, Optimize. Simple builds ship in as little as five days.
Do we actually own the automation?
Yes — everything. The workflows, the infrastructure, the credentials, the documentation. We build on open-source tools (n8n, NocoDB) with your own API keys, so nothing is held hostage to a vendor or to us.
What if our processes are a mess?
That's the normal starting point. Phase one is an operations audit: we interview your team, map the real workflow (not the one in the binder), and rank automation opportunities by payback. You get the roadmap whether or not we build it.
Will this replace our team?
It replaces the part of their week they hate — the copy-paste, re-keying, and report-building — so the time goes back into the work they were actually hired for.
What happens if something breaks?
Every build ships with monitoring, alerting, and documentation. The optional care plan is $350 a month and covers monitoring, fixes and a monthly report — but because you own the system, you're never locked into us to keep it running.
What does an AI automation agency actually do?
It maps how work happens in your business, builds the workflows and AI agents that take the repetitive parts off your team, integrates them into the systems you already run, and hands over something you own. The good ones also tell you what not to automate. We deliver into your own accounts, on your own API keys, so the work keeps running whether or not we do.
Can an AI automation agency build custom chatbots and AI agents?
Yes — that is most of what we build. Custom AI agents that read, decide and act inside your systems; chatbots and assistants that answer, qualify and book; and the workflow automation underneath that moves data between the tools you already run. Everything is delivered into accounts you own, on your own API keys, with an approval gate before anything irreversible.
Where we go from here
Start with a call.
Thirty minutes, no pitch deck. We map your operations, find the friction, and show you where automation actually earns its keep. If there's no fit, we'll say so.
No subscription.
No lock-in.
No surprise invoices.
Or start smaller — the $500 pilot · see pricing