Our process · Five phases · 30 days
How we deliver results.
Every automation project here follows the same disciplined process: Discover, Design, Build, Launch, Optimize. It exists because automation projects fail for predictable reasons — unclear requirements, poor tool choices, no adoption plan, no measurement. Each phase closes one of those doors.
Kickoff to live
30 days
Your time in
6–8 hrs total
Build fee
One-time · $7,500
Break-even
≈ Week 10
01
Discover
/ TIMELINE — Days 1–7
We deep-dive into your operations, technology stack, and team workflows. Stakeholder interviews, process mapping, and data analysis surface the real workflow — not the one in the binder — and rank every automation opportunity by payback.
Deliverables
- Operations audit
- Process maps of current state
- Bottleneck inventory
- ROI projections, ranked by payback
/ What you do
Two to three hours of interviews. Access to the tools your team already uses. Honesty about where the week actually goes.
/ What we do
Run every interview, map every workflow, quantify every hour lost, and hand you a ranked roadmap — yours to keep whether or not we build.
02
Design
/ TIMELINE — Days 8–12
We blueprint the automated future state: tool selection, workflow architecture, integration mapping, and data flow design. Everything is written down, priced, and approved by you before a single line gets built.
Deliverables
- Solution architecture
- Tool selections, with reasoning
- Integration and data-flow plan
- Milestones and success metrics
/ What you do
One review session. Ask hard questions, veto anything, sign off on the plan.
/ What we do
Design the system, choose open-source tools that you will own, and define the metrics the build will be judged against.
03
Build
/ TIMELINE — Days 13–24
End-to-end construction in short sprints with regular demos. We test relentlessly — every edge case, every malformed input, every weird Tuesday scenario — until the system holds under your real operations, not just the happy path.
Deliverables
- Live automations and AI agents
- Integrations across your stack
- QA documentation and test logs
- Build documentation
/ What you do
Attend two short demos. Provide sample data and a tester from your team. Roughly an hour per week.
/ What we do
Build, integrate, and break things on purpose so they don't break in production. Document everything as we go.
04
Launch
/ TIMELINE — Days 25–30
Deployment with hands-on support, team training, and SOPs written in plain language. The goal is real adoption — no abandoned tools on day 31. Credentials, infrastructure, and documentation transfer to you at handoff.
Deliverables
- Production deployment
- Team training sessions
- SOPs and user guides
- Full ownership transfer — keys, credentials, docs
/ What you do
Get your team in the training sessions. Start running the new system with us on standby.
/ What we do
Deploy, train, monitor the first runs, and stay in the room until your team operates it without us.
05
Optimize
/ TIMELINE — Ongoing
We don't deploy and disappear. Monitoring and alerting ship with every build, and optional support plans add proactive checks, monthly reports, and a steady pipeline of new automation wins as your business changes.
Deliverables
- Monitoring and alerting
- Monthly performance reports
- New opportunities surfaced
- Optional support plans
/ What you do
Read a one-page report each month. Approve or decline the next opportunity.
/ What we do
Watch the metrics, catch issues before you feel them, and keep finding hours to give back. Most clients gain 20–30% additional efficiency here.
Why it works
Projects fail for predictable reasons.
Unclear requirements. Wrong tools.
No adoption. No measurement.
/ 01
Unclear requirements
Closed by Discover — the workflow is mapped and quantified before anything is proposed.
/ 02
Wrong technology
Closed by Design — tools are selected against your stack and approved by you, in writing.
/ 03
No adoption
Closed by Launch — training, SOPs, and hands-on support until your team runs it alone.
/ 04
No measurement
Closed by Optimize — monitoring and monthly reports on the metrics agreed in Design.
Questions
Process questions, answered
How long does the whole process take?
Thirty days from kickoff to live, across the five phases. Simple builds — a single workflow, one integration — ship in as little as five days. Larger multi-system builds can run longer; you will know the timeline before phase two ends.
What if our processes are undocumented or messy?
That is the normal starting point, and it is exactly what Discover is for. We interview your team, map the real workflow, and document it as part of the engagement. You do not need to prepare anything beyond showing up.
How much of our time does this take?
Roughly six to eight hours total across the 30 days: interviews in Discover, one review in Design, two demos in Build, and training at Launch. We carry everything else.
Can we stop after the Discover phase?
Yes. The operations audit and ranked roadmap are deliverables in their own right — yours to keep, build with us, build in-house, or shelve. No build commitment is required to start.
What does it cost?
A typical build is a one-time $7,500. After launch, your only recurring cost is the AI model provider — usually $30–$150 per month, paid directly to them. Most clients break even around week ten.
What happens after day 30?
You own the system — workflows, infrastructure, credentials, documentation. Monitoring and alerting are already in place. If you want proactive optimization and faster response times, support plans are available, but never required.
Where we go from here
Start with a call.
Thirty minutes, no pitch deck. We map your operations, find the friction, and show you where automation actually earns its keep. If there's no fit, we'll say so.
No subscription.
No lock-in.
No surprise invoices.