AutomateNexus

Industry · Healthcare

Give clinicians their evenings back

Physicians spend 2.5 hours a day on documentation, and front desks drown in scheduling calls and prior auths. We automate the administrative layer — HIPAA-compliant, integrated with Epic, Cerner, and athenahealth — so clinical staff recover 23+ hours a week for patients.

Build fee

One-time · $7,500

Ongoing

$30–$150/mo (AI direct)

Live in

30 days

Ownership

Yours, forever

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The friction

Where healthcare teams lose their week

Documentation burden drives burnout

01

An average of 2.5 hours per physician per day goes to notes, coding, and EHR clicks. That time comes from patient care or from home, and it is the leading driver of clinician burnout.

No-shows blow holes in the schedule

02

Missed appointments waste provider time and delay care. Manual reminder calls reach some patients some of the time, and cancellations rarely get backfilled.

Staffing shortages with no relief

03

Healthcare runs nearly a million workers short post-COVID. Front desks and billing teams cannot hire their way out, and every vacancy pushes more work onto clinical staff.

Denied claims drain revenue

04

Coding errors, missing eligibility checks, and skipped prior authorizations turn into denials, rework, and AR days that stretch past 60.

40%

FEWER NO-SHOWS

95%+

CLEAN CLAIM RATE

23+

CLINICIAN HOURS RECOVERED WEEKLY

Use cases

What we automate for healthcare

Patient scheduling automation

01

24/7 self-service booking integrated with your EHR, automated reminders that cut no-shows by 40%, and waitlist management that fills cancellations automatically.

Clinical documentation assistance

02

AI-assisted notes, voice-to-text transcription, and coding suggestions integrated with Epic, Cerner, and athenahealth reduce documentation burden by 50 to 70%.

Intake and insurance verification

03

Digital intake forms populate the EHR directly. Eligibility checks and prior authorization workflows complete before the patient arrives.

Billing and RCM automation

04

Automated coding verification, claim submission, denial management, and payment posting push clean claim rates past 95% and cut AR days by 30%.

AI receptionist

05

Every call answered 24/7 — appointments scheduled, routine questions handled, new patient information captured — with HIPAA compliance built in.

Referral management

06

Automated tracking, status updates, and follow-up from referral request to completed visit, so no referral falls through the cracks.

Compliance

HIPAA compliance is the foundation, not a feature toggle. Every build includes encryption at rest and in transit, role-based access controls, comprehensive audit logging, breach detection, and signed BAAs. We work in HL7 and FHIR standards for EHR data exchange, and because the stack is open-source and BYOK, PHI stays in infrastructure you control rather than passing through a third-party SaaS vendor's servers. If your compliance officer needs to know what an automation touched and when, the audit log answers in one query.

Five phases. Thirty days to live.

Our process →

01

Discover

Ops audit, process maps, ROI ranking.

02

Design

Architecture and tool picks — approved first.

03

Build

Constructed and tested against every edge case.

04

Launch

Deployment, training, real adoption.

05

Optimize

Monitoring, monthly reports, new wins.

Questions

Healthcare automation — FAQ

Is this actually HIPAA compliant?

Yes — compliance is built into the architecture. Encryption, access controls, audit trails, breach detection, and BAAs come standard, and the BYOK model keeps PHI in infrastructure you control. We support HL7 and FHIR for EHR integration.

Can you integrate with Epic, Cerner, or athenahealth?

Yes, along with DrChrono, Practice Fusion, and other major EHR/EMR systems. Data flows between scheduling, documentation, billing, and patient communication without double entry.

Is this affordable for a small practice?

Yes. A typical build runs around $7,500 one-time and is live in about 30 days. Compare that against an additional administrative hire at $35,000 to $50,000 per year, or the roughly $42,000 a year in labor a single automated workflow recovers.

How does automation help with the staffing shortage?

It absorbs the routine layer — answering phones, scheduling, intake, eligibility checks, billing follow-up — so your existing staff covers more patients without burning out. You scale capacity without waiting on a hiring market that is not improving.

Where we go from here

Ready to automate your healthcare business?

Thirty minutes, no pitch deck. We map your operations, find the friction, and show you where automation actually earns its keep. If there's no fit, we'll say so.

No subscription.

No lock-in.

No surprise invoices.

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