Fixed-scope build
Every enquiry answered, qualified and booked
Enquiries from your website, phone, email and ads land in one queue. The system replies straight away, asks your qualifying questions, books the consultation and writes it all into your CRM. Anything unusual goes to a person with the history attached.
Speed-to-lead system
from $7,500
- All lead sources in one queue
- Instant reply and qualification
- Calendar booking
- CRM write-back
- Follow-up and reporting
Fixed in writing before work starts. You own what we deliver.
Who it is for
Built for businesses where this is true
Enquiries wait until someone is free
Web forms and voicemails sit until the end of the day. By then the person has contacted another company.
Leads arrive in five places
Website, phone, email, ads and referrals each land somewhere different, and nobody sees the whole list.
Follow-up depends on memory
The second and third contact happen when someone remembers, which is not often enough.
How it works
What happens, in order
Capture
01Every source feeds one queue, and each enquiry becomes a record in your CRM the moment it arrives.
Reply
02The person gets an immediate, relevant response by the channel they used.
Qualify
03The system asks the questions your intake staff ask and records the answers against the lead.
Book
04Qualified enquiries are offered times from your real calendar and booked without a phone call.
Hand off and follow up
05Your staff get the full conversation. People who do not book are followed up on your schedule, and you get a report of what came in and what happened to it.
From the case files
Work like this, from our own files
What you keep
You keep the system, the accounts and the data. We hand over the keys.
- Everything runs in accounts your business owns
- Your own AI provider keys, billed to you directly
- Documentation and staff training included
- No required retainer; the $350/month care plan is optional
Questions
Speed-to-lead system — questions
Does it replace our intake staff?
No. It handles the first response and the booking so your staff spend their time on the conversations that need a person.
Which CRM does it work with?
We build against the CRM you already use. If you do not have one, we recommend one in the free audit.
Is this a phone answering service?
No. It works with whatever answers your phones, including an AI receptionist, and makes sure every call ends up in the same queue as your other enquiries.
What does it cost to run?
The build is a one-time fee from $7,500. Afterwards you pay your AI provider and messaging costs directly, usually $30–$150 a month for the AI.
Can it give legal, tax or clinical advice?
No, and it is built not to. It collects information and books time with your people.
Keep exploring
Industries that start here
Where we go from here
Start with the free audit.
Tell us how the work runs today. We send back a written plan with a fixed price, and you decide what to do with it.
No subscription.
No lock-in.
No surprise invoices.
Or start smaller — the $500 pilot · see pricing