Fixed-scope build
From inbox to ledger, without the retyping
Documents arrive by email, scan or upload. The system reads them, checks each field against your rules, queues anything that does not match for your staff to approve, posts the result into your software, and sends and follows up the invoice.
Paper-to-paid system
from $7,500
- Document intake and extraction
- Checks against your rules
- Staff review queue
- Posting to your software
- Invoicing and reminders
Fixed in writing before work starts. You own what we deliver.
Who it is for
Built for businesses where this is true
Staff key figures from PDFs
Claims, statements, forms and invoices are read by a person and typed into another system.
Errors surface late
A wrong amount or date is found weeks later, in review or by the client.
Invoices go out when someone has time
Work is finished, but billing and reminders wait for a quiet afternoon.
How it works
What happens, in order
Arrive
01Documents come in by the routes you already use: a shared mailbox, a scanner folder or a client upload.
Read
02Each document is classified and its fields extracted, with a link back to where on the page each value came from.
Check
03Values are tested against your rules and your existing records. Matches pass; differences are flagged.
Approve
04Flagged items wait in a review queue. Your staff see the document and the extracted value side by side, and fix or approve.
Post and bill
05Approved data is written to your practice or accounting software. The invoice is sent, and reminders stop when payment lands.
From the case files
Work like this, from our own files
Automating Claims Reconciliation for a Federal Bankruptcy Trustee
Federal Chapter 13 trustee's office. A multi-hour manual reconciliation became a repeatable process that surfaces only the discrepancies needing a human decision.
Paycheck-Stub Data Extraction for a Legal and Financial Office
Legal and financial administration office. Hundreds of varied paycheck stubs read automatically, with a safeguard that leaves uncertain fields blank rather than guessing.
Payroll Automation and Reporting for a Behavioral Health Practice
Multi-clinician outpatient practice. A monthly process of more than thirty manual steps collapsed into an automated pipeline with accuracy checks built in.
What you keep
You keep the system, the accounts and the data. We hand over the keys.
- Everything runs in accounts your business owns
- Your own AI provider keys, billed to you directly
- Documentation and staff training included
- No required retainer; the $350/month care plan is optional
Questions
Paper-to-paid system — questions
How accurate is the extraction?
It depends on your documents, which is why every build has checks and a review queue. Nothing is posted on the model's say-so alone when it fails a rule.
What kinds of documents can it handle?
Typed and scanned documents with a recognisable structure: forms, claims, statements, invoices, intake packets. We test on your real samples in the free audit before quoting.
Does it work with our software?
It depends on what your system lets outside tools read and write. We check that first and tell you plainly if it cannot be done.
Who can see the documents?
They are processed in accounts your business owns. For work that cannot go to a hosted AI provider, the same system can run on a private deployment.
What happens to the paper originals?
Nothing changes. The system keeps a link from every posted value to its source file, so the original is always one click away.
Keep exploring
Industries that start here
Where we go from here
Start with the free audit.
Tell us how the work runs today. We send back a written plan with a fixed price, and you decide what to do with it.
No subscription.
No lock-in.
No surprise invoices.
Or start smaller — the $500 pilot · see pricing