Free checklist · Real Estate
The real estate automation checklist.
While you're typing follow-up emails, your competitor's AI already booked the showing.
50%
time savings — industry average
34
Hrs/week at stake
$61,880
Annual waste, total
The checklist · 13 tasks
Tick every task your team still does by hand.
Hours and costs assume one person
at typical real estate wage rates.
/ 01 — Automate first — highest payback
Lead follow-up calls made manually
FixDeploy an AI lead responder via n8n that instantly replies to inquiries and runs a 7-touch nurture sequence over 14 days.
5 hrs/wk · $9,100/yr
Listing updates posted to multiple sites one at a time
FixUse Make.com to syndicate listings to Zillow, Realtor.com, and MLS simultaneously from a single data entry point.
4 hrs/wk · $7,280/yr
Showing scheduling via text/call
FixSet up an online booking system connected via Zapier that lets prospects self-schedule showings with automatic confirmations.
3 hrs/wk · $5,460/yr
Offer document preparation by hand
FixBuild a Make.com workflow that auto-fills offer templates with property and buyer data and routes for e-signature.
3 hrs/wk · $5,460/yr
Transaction milestone reminders manually
FixCreate an n8n transaction coordinator bot that auto-triggers milestone reminders and document requests at each stage.
3 hrs/wk · $5,460/yr
Lease renewal reminders sent late
FixUse Zapier to auto-send lease renewal reminders 90 and 60 days before expiration with renewal terms attached.
2 hrs/wk · $3,640/yr
Open house follow-up done day-of only
FixSet up a Zapier automation that sends a personalized follow-up email and text within 1 hour of open house sign-in.
2 hrs/wk · $3,640/yr
/ 02 — Automate next — steady gains
Maintenance requests routed by phone
FixCreate an online maintenance request form with Make.com routing to assign the correct vendor and send tenant updates.
3 hrs/wk · $5,460/yr
Market report compilation weekly
FixUse n8n to pull MLS data and generate branded market reports automatically, emailed to your client list each week.
3 hrs/wk · $5,460/yr
Client status updates by hand
FixUse Zapier to auto-send weekly status update emails to buyers and sellers with current transaction progress.
2 hrs/wk · $3,640/yr
Rental application review manually
FixBuild a Make.com workflow that auto-screens applications, runs background checks via API, and scores applicants.
2 hrs/wk · $3,640/yr
Post-close review requests never sent
FixSet up a Zapier workflow that auto-sends a Google/Zillow review request 7 days after closing.
1 hrs/wk · $1,820/yr
Referral tracking in notebook
FixUse a simple CRM form with Zapier to log referrals and auto-send thank-you gifts or notes to referral sources.
1 hrs/wk · $1,820/yr
/ Total estimated waste
34 hrs/wk · $61,880/yr
3 quick wins
Build these first.
24 hrs/week recovered
across the set.
10 hrs/wk
Lead Follow-Up Automation
Instant response + 7-touch nurture sequence.
Ask us to build this →8 hrs/wk
Transaction Coordinator Bot
Auto-trigger milestone reminders and document requests.
Ask us to build this →Keep exploring
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Where we go from here
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