Free checklist · Government
The government automation checklist.
Citizens expect Amazon-speed service — your manual processes are the bottleneck.
70%
faster processing — industry average
40
Hrs/week at stake
$72,800
Annual waste, total
The checklist · 12 tasks
Tick every task your team still does by hand.
Hours and costs assume one person
at typical government wage rates.
/ 01 — Automate first — highest payback
Citizen service request routing via phone and paper
FixBuild an online intake form with n8n that auto-routes citizen requests to the correct department and sends status updates.
5 hrs/wk · $9,100/yr
Compliance report compilation quarterly by hand
FixBuild an n8n workflow that pulls data from multiple department systems and auto-generates quarterly compliance reports.
5 hrs/wk · $9,100/yr
Permit application status updates manually
FixUse Make.com to send automated status update emails to applicants at every review stage of the permit process.
4 hrs/wk · $7,280/yr
Vendor invoice processing by AP staff
FixUse AI document extraction in n8n to read vendor invoices, match to POs, route for approval, and update the accounting system.
4 hrs/wk · $7,280/yr
Employee onboarding paperwork manually
FixCreate an automated onboarding flow in Make.com with digital document collection, IT provisioning requests, and training assignments.
4 hrs/wk · $7,280/yr
Public records requests in spreadsheet
FixCreate a records request portal with Zapier that logs requests, assigns them to staff, and tracks fulfillment deadlines.
3 hrs/wk · $5,460/yr
/ 02 — Automate next — steady gains
Internal IT tickets routed by email
FixSet up a Zapier workflow that converts IT support emails into categorized tickets and auto-assigns them based on issue type.
3 hrs/wk · $5,460/yr
Grant application tracking in shared docs
FixUse Airtable with Zapier to track grant applications with deadline alerts, status updates, and reporting milestones.
3 hrs/wk · $5,460/yr
Inter-department data requests via email chains
FixBuild a Make.com data request portal that routes requests to the correct department and tracks fulfillment with SLA timers.
3 hrs/wk · $5,460/yr
Meeting agenda/minutes distribution by email
FixUse AI transcription with n8n to auto-generate meeting minutes and distribute agendas and summaries to all stakeholders.
2 hrs/wk · $3,640/yr
Public announcement distribution site-by-site
FixUse Zapier to simultaneously distribute announcements to your website, social channels, and email list from a single submission.
2 hrs/wk · $3,640/yr
Training certification tracking in spreadsheets
FixUse Airtable with Zapier to auto-track certifications, send renewal reminders, and generate compliance reports for HR.
2 hrs/wk · $3,640/yr
/ Total estimated waste
40 hrs/wk · $72,800/yr
3 quick wins
Build these first.
33 hrs/week recovered
across the set.
15 hrs/wk
Citizen Request Routing
Intake form auto-route to correct department with status updates.
Ask us to build this →10 hrs/wk
Vendor Invoice Processing
AI extracts data, routes approval, updates accounting.
Ask us to build this →Keep exploring
/ Recommended services for government
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Where we go from here
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